• Having an outdoor summer wedding? Set up a table or buckets with water, lemonade, or iced tea to sip before and during the ceremony. A cold beverage goes a long way!
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    Category Archives: Wedding Coordination

    10 Things you Need to Know about Wedding Contracts.

    You are floating on air that your engaged, now comes the stress… choosing a date, a location, and your vendors.  Of course, we recommend hiring a wedding planner or coordinator to help you through this.  However, even with your wedding planner/coordinator, you will need a contract from them as well.

    Here is what you need to look for on your contracts.

    1 – If a wedding vendor does not have a contract.  They are not a legitimate wedding vendor as you should have a contract from each of your vendors.

    2 – Verify your wedding information.  Is your name spelled correctly? Is the location, time and date correct.  I know it sounds like a simple thing, but there was a case where the contract had a different date than the bride had wanted.  We were able to catch it in time, and make adjustments.

    3 – What services is the vendor providing?  It should be spelled out.  For example, is the rehearsal included?  Or if a wedding photographer, engagement photos?  If cake or caterer, is a tasting included?  Make sure you are receiving the services you want.

    4 – Is the deposit refundable?  Industry standard is that the deposit is non-refundable.  For clarity in relation to planners/coordinators, a full refund is not possible because the majority of the Wedding Services (e.g., planning, timelines, bookings and visitations with third-party vendors, etc.) will be performed prior to the wedding date and the company must be compensated for Services that are rendered prior to the cancellation.

    5 – What is the cancellation policy?  If you need to cancel or postpone your wedding, what are your options with this vendor.

    6 – Is there an “act of nature” clause?  What are your options in the event of a hurricane or other act of nature? If an outdoor wedding, what are your options if it rains?

    7 – What if a vendor cancels?  Life happens, if the vendor suddenly has a death in the family the day before your wedding, what is the plan?  We get a least 1 call a month asking for  last minute officiant or coordination due to the vendor backing out at last minute due to life situations.

    8 – How is your balance treated?  When is it due?  Can you pay it off early? What happens if your late in paying?

    9 – Are there time limits?  Are there exact times on the contract, such as a photographer saying their service is 2 hours, 5-7 pm.  What if the wedding starts late?

    10 – Do you understand everything in the contract?  If not, ask the vendor for clarification!  The best method of this is email so you have a hard copy of the answers that you can file with the contract.

    Wedding vendors are not out to trick you.  Their contract should be set up to protect both you and them for the services you are needing.  By making sure you understand the answers to these questions for each vendor, it will prevent stress and worry later.  As with any contract, you should read  all of it before signing.

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    Achieve Your Dream Wedding with a Wedding Planner

    How Wedding Planners Can Help You Achieve Your Dream Wedding

    Planning a wedding can be stressful, even overwhelming at times. After all, this will likely be the largest event you’ve ever hosted in your life, and most of us have little to no experience in the matter. If only there was someone out there… anyone that could help. Oh wait, that’s what wedding planners are for! But aren’t wedding planners only for movie stars? Not quite. In fact, a wedding planner is really quite affordable in the grand scheme of things. If you find yourself ready to elope to escape planning stress, read on and see why a wedding planner is your perfect solution.

    Planners can help make wedding planning stress-free

    Weddings require a lot of research, phone calls, negotiations, and so on. When you have a wedding planner, much of this can be done for you. In many cases, it’s easier for vendors to communicate with a planner. Why? Because many are often reluctant to burden couples with last-minute details as the wedding fast approaches. A planner can work out these issues so you can focus on looking forward to and enjoying your big day.

    Planners can help make your wedding dreams come true

    Once a planner is aware of your wedding dreams, they have one mission: making it come true. That is, after all, what they’re being paid to do. Unlike the average couple who probably doesn’t have a background in wedding planning, most wedding planners take on more than one wedding per day or per weekend. Therefore, they’re able to leverage professional experience and vast pre-established networks to ensure your day goes exactly to your liking. It will take a huge load off your shoulders knowing there is someone out there willing to see your journey through from beginning to end.

    Planners can help keep your budget in check

    One of the main responsibilities of any planner is being able to do the most with whatever budget is given. Given their extensive experience, a planner knows how to make a dollar stretch and when a vendor’s quote is too high. They’ll also be able to recommend which vendors and services align perfectly with your preferences, making sure you get the best for your money. If you have a lot of time until the big day, consider utilizing mobile banking apps that can expedite your savings each month before the wedding. You’ll be able to explore more possibilities and allow your planner more creative freedom with a larger budget.

    Planners can help save your money

    Many planners manage to get a vendor discount. Why? Because planners give vendors repeat business. Vendors will want to make sure their services are meeting or exceeding expectations so that they can make sure they’re contacted again. When multiple vendors are giving your planner a better rate, it can amount to huge savings overall!

    Contact us today so that we can begin planning the wedding of your dreams.

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