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    Category Archives: wedding planning

    Why Day-of Coordination Doesn’t Really Exist

    Why Day-of Coordination Doesn’t Really Exist  

    Lately, we have been getting lots of inquiries asking for just “Day-of” services.  Day-of Coordination doesn’t really exist.  Month-of Coordination is the service that is required.

    Many couples believe that they can plan their own wedding and simply have a coordinator show up on the day of the wedding and jump in.  Then came the newer planners, who decided to offer this service at a lower price to build a portfolio.  Long ago, we admit we did the same thing, but not for long as we realized that this simply doesn’t work. Keep reading and I will explain.

    Experienced Wedding Planner

    Experienced Wedding Planners have been in business for years and are professionals at identifying every potential issue that can arise at your wedding. They are able to manage all vendors prior to and on your wedding day.  They are also very resourceful, problem solvers, and calm under stressful situations. They built relationships with many of the vendors in town, along with venues.  Most importantly, they are licensed and insured.

    Inexperienced Wedding Planner

    They are most likely starting up their business and may only have a few weddings under their belt.  Knowledge of contracts and timelines is lacking along with insurance and being licensed.

    In order for a Wedding Planner to be successful at your event, the following should be considered:

    1. Your Planner needs to know who all of your vendors are and have read the contracts. They also need to understand each of their duties, what exactly they were contracted for, setup times and start times.  I can’t tell you how many things we catch just by reading the contracts.
    2. The Planner should know all of the aspects of the venue. This is a MUST!  It is mandatory that the planner have a walk through with the venue manager prior to the wedding to finalize the floor plan, load in and out location, electrical outlets, extra equipment, etc.
    3. Planners also are in charge of drafting a timeline for your wedding day. This is distributed to all of your vendors to follow, but may also need to be adjusted in real time if problems arise.
    4. What about rehearsal? Your Wedding Planner will direct your rehearsal.  Do not expect the venue manager to do this unless they are specifically contracted to do so. 
    5. And then there are your wedding decorations. The favors, welcome table, cake serving set, escort cards, etc.  Your Wedding Planner will obtain these items from you ahead of time so that they can review and inform you if there is anything missing.

    Costs of a Wedding Coordinator

    So the most popular question asked is, why does it cost so much? Let me break it down.

    Contracting Vendors and Obtaining Contracts

    3 Hours

    Review of Contracts

    3-4 Hours

    Venue Walk Through

    2 Hours

    Timeline Creation

    3-4 Hours

    Rehearsal

    1 Hour (usually everyone is late so 2 hours realistically)

    Floor Plan Creation

    1-2 Hours

    Other Pre Planning

    1-2 Hours

    Wedding Day

    10-12 Hours

    Total Hours

    24-31 Hours

    Note that this doesn’t include business expenses such as assistants, insurance, licenses, and other overhead costs. So next time you ask a Wedding Planner to drop their pricing, you are asking them to work for an average of $4 an hour. Providing Month-of Services allows us to provide the correct level of service and professionalism that allows you to have the best day of your life.

     

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    Be in the KNOW…South Carolina Beach Wedding Tips

    Destination or Local? Who doesn’t love the beach?

    And what better place to have a wedding! Great scenery and if you decide to marry at sunrise or sunset; then what an amazing sight! But before you run out and start picking out the perfect beach spot to have your ceremony; there are something’s you might want to consider.

    Wild Dunes Wedding Reynolds Treasures

    Time of Day

    First, what time of day are you considering for your beach
    wedding? This is important because of the tide and lighting for photography.
    You should know that at high tide you may NOT have much if any beach to have a
    ceremony on. In addition, parts of the beaches are more crowded than others.
    This is something that your wedding planner will already know!

    Secondly, the time of day will also be important; especially
    in the summer because it can get HOT; even on the beach. You might think the
    beach brings a breeze. That is true but at times it seems like the breeze has
    been overtaken by the sun. Your best bet is to hire a wedding planner to
    coordinate that for you! OK, so you picked the absolute perfect beach location
    or have you?

    Isle of Palms Beach Wedding

    What about your guests?

    Consider the guests for a minute. I know this is your DAY and
    it’s all about what you want but have a quick reality check.  How are your
    guests going to get to this beach location? Walk there, right? Great, but do
    you have older guests that may not be able to walk a 1/2 mile through the sand
    to get there? It’s not like they are walking on a solid road. They are going to
    have to walk through sand. Not only that, but how far are you going to want to
    walk with your hair and make-up in the heat to get to that “perfect beach
    location”? So KNOW that a beach ceremony location with easy access usually
    works best.

    Beach Chairs

    Do you want a beach ceremony with chairs, decorations and an
    arbor? OK, but what about that breeze? Regardless of time of day; there is typically
    a breeze. Sometimes it can be ever so slight and perfect while other times it
    is so blustery it can knock you sideways.  With that in mind, what do you
    want to set up? Chairs?  Chairs can be done, but again the location can
    hinder that timing as well as the amount of chairs you want. (side note: most
    rental companies have a minimum spend amount which is usually $500 that is not
    hit with just chair rentals). If you rent chairs yourself for setup, it can be
    very tedious treading through the sand having to carry or wagon half a dozen
    chairs at a time. Speaking of time, it is time consuming. So KNOW to plan
    enough time to have the beach location set before guests arrive. Or better yet,
    get a beach package where you can add
    on these options so you everything is done for you!

    Folly Beach Wedding

    OK, so what about an arbor? Same thing goes. Plan for enough time but also plan for the fact that depending on the amount of breeze/wind that arbor could come tumbling down. On the other hand why would you want to “decorate” the beach? It possess a beauty all its own. Why cover it up? And then there is the issue of “getting ready”. If you are getting married on the beach, you have to get ready off site. Either at a hotel, rent a beach house or other location you choose. No beach facilities to do that at. Sorry, its a beach! After all is said and done just remember to let your guests KNOW that shoes are optional!

    Contact Reynolds Treasures today for your all-inclusive beach package.

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    Unique Wedding Gifts

    Everyone loves personalized gifts, so why not give a gift that can be enjoyed and reused.  We hope that you love the gifts that we recommend.

    For The Wedding Party

    Try a personalized floating pearl necklace.  Pearls are classic and timeless and can be worn on your wedding day as well as for years to come.

    Custom drinking glasses.  Have glasses made that can keep liquid hot for up to 3 hours or cold for up to 9 hours.  Here is one that I have received and use quite often outside as it doesn’t sweat and keeps my wine nice and cool on these hot summer days.  These are wonderful to give as these can be utilized daily or even at your bachelor/bachelorette party.

    One of my favorites is the custom bridal party button up flannel shirts.  Dress in-style on the day of without worrying about messing up your hair and makeup once you’re ready to get dressed. They make for cutest getting ready photos and your tribe can all match as well.

     

    For The Couple

    Are you still old-fashioned and prefer to provide a gift over simply money, then these are for you.

    Give the couple customized art of what the constellations were in the night sky of their wedding night.  Local artist Nicolas Lyford-Pike illustrates constellations from memory for a specific date.  I am not sure of anything more romantic that than your wedding night sky! To inquire about having a Night Sky created for you, contact Fabulon.Art@gmail.com.

    Does the couple love to travel?  Let them map their adventures with a custom keepsake map. The honeymoon should just be the beginning of your travels together.  We love this world map where the couple can keep track of all of their travels.

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    Financially Surviving Wedding Season as a Guest

    by Laura Gariepy

    According to the New York Times, the average wedding guest spends nearly $900 to partake in the festivities. That price tag can make your wallet want to say, “I don’t!” — especially if your wedding season dance card is full.

    But don’t worry. Charlie knows a bunch of money-saving hacks so you can catch the bouquet without breaking the bank!

    Set a Budget and Prioritize

    Take a peek at your finances and determine exactly how much you can spend on the occasion without wreaking havoc on your budget. Once you have a figure in mind, it’s time to create a spending plan.

    You can stay near the venue in style, rival the bride for beauty, or be the best gift giver ever — but you may not be able to afford to do it all. If that’s the case, you’ll need to make some trade-offs to stay within your set limits. For example, if you want to give a lavish gift, that could mean forgoing the expensive salon visit the morning of the ceremony.

    Tip: Charlie can help you plan ahead by starting a new savings goal called “wedding.”

    Pool Resources

    Try going in on wedding attendance expenses with family and friends. You can split the cost of lodging, transportation, and even the gift. That way, everyone saves some cash and can still fully take part in the experience.

    Beautify Yourself (or Find a Deal)

    If you’ve got the skills, skip the pricey salon and do your own hair, makeup, and mani-pedi. DIY’ing your beauty regimen will save you some serious cash. (You may even already have the supplies on hand!) Afraid of looking like Elizabeth Holmes? Ask a friend to help paint your face and braid their hair in trade.

    If you really want to be pampered, check Groupon to score a deal on the service. You can also reach out to local beauty schools. Often, their students will gussy you up for much less dough than a pro.

    Re-wear or Rent Attire

    There is zero shame in wearing a killer dress (or suit) twice. So save your wallet and rock that outfit again! You can also raid a friend’s closet to wear something that’s new to you. But — if you must wear something brand new, consider renting your ensemble for a fraction of the price of buying it off the rack.

    Make Your Gift

    If you’ve got the talent, why not use it to make something heartfelt and budget friendly? Your newlyweds will appreciate the gesture and will likely cherish it over another set of wine glasses.

    Here are some ideas to spark your creativity:

    • Sing a song at the reception
    • Make the centerpieces on the dinner tables
    • Offer to photograph the event
    • Create a scrapbook about their relationship
    • Knit a blanket for their couch or bed
    • Paint their new family portrait

    Still feeling uninspired? Pinterest has got you covered!

    Just Say No

    Although it hurts to check “will not attend” on the RSVP card, remember: an invitation to a wedding is a request, not a requirement. Sometimes your wallet just can’t swing it and that’s OK. If that happens, confidently decline with your regrets and send a little (perhaps homemade) gift in your place.

    Final Thoughts

    Being a wedding guest can be crazy expensive — but it doesn’t have to be. Every element of the experience can be optimized to fit your budget. So go ahead and feel the love while enjoying your fatter bank account.

    What’s the most you’ve ever spent as a wedding guest? Was it worth it?

    Please note: We don’t have an affiliation with or personally endorse any of the services linked to in this post. We’re just trying to give you some ideas.

    This article was originally published at HiCharlie.com

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    10 Things you Need to Know about Wedding Contracts.

    You are floating on air that your engaged, now comes the stress… choosing a date, a location, and your vendors.  Of course, we recommend hiring a wedding planner or coordinator to help you through this.  However, even with your wedding planner/coordinator, you will need a contract from them as well.

    Here is what you need to look for on your contracts.

    1 – If a wedding vendor does not have a contract.  They are not a legitimate wedding vendor as you should have a contract from each of your vendors.

    2 – Verify your wedding information.  Is your name spelled correctly? Is the location, time and date correct.  I know it sounds like a simple thing, but there was a case where the contract had a different date than the bride had wanted.  We were able to catch it in time, and make adjustments.

    3 – What services is the vendor providing?  It should be spelled out.  For example, is the rehearsal included?  Or if a wedding photographer, engagement photos?  If cake or caterer, is a tasting included?  Make sure you are receiving the services you want.

    4 – Is the deposit refundable?  Industry standard is that the deposit is non-refundable.  For clarity in relation to planners/coordinators, a full refund is not possible because the majority of the Wedding Services (e.g., planning, timelines, bookings and visitations with third-party vendors, etc.) will be performed prior to the wedding date and the company must be compensated for Services that are rendered prior to the cancellation.

    5 – What is the cancellation policy?  If you need to cancel or postpone your wedding, what are your options with this vendor.

    6 – Is there an “act of nature” clause?  What are your options in the event of a hurricane or other act of nature? If an outdoor wedding, what are your options if it rains?

    7 – What if a vendor cancels?  Life happens, if the vendor suddenly has a death in the family the day before your wedding, what is the plan?  We get a least 1 call a month asking for  last minute officiant or coordination due to the vendor backing out at last minute due to life situations.

    8 – How is your balance treated?  When is it due?  Can you pay it off early? What happens if your late in paying?

    9 – Are there time limits?  Are there exact times on the contract, such as a photographer saying their service is 2 hours, 5-7 pm.  What if the wedding starts late?

    10 – Do you understand everything in the contract?  If not, ask the vendor for clarification!  The best method of this is email so you have a hard copy of the answers that you can file with the contract.

    Wedding vendors are not out to trick you.  Their contract should be set up to protect both you and them for the services you are needing.  By making sure you understand the answers to these questions for each vendor, it will prevent stress and worry later.  As with any contract, you should read  all of it before signing.

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    Charleston Wedding Venues

    Charleston Wedding Venues that include Chairs and Tables

    When it comes to searching for the perfect wedding venue, you must also keep in mind some of the top expenses you will incur including the venue itself, catering, bar, photographer and rentals.

    Many venues nowadays require a day-of coordinator, wedding insurance, food and beverage minimums if using an in-house caterer, as well as rentals such as chairs and tables which many couples overlook.  We have listed a few of our favorite venues that include chairs and tables that will help keep your costs down.

    Venue Venue Cost Capacity** Outdoor Space Catering Kitchen Catering Tables/Chairs 

    Included

    Charleston Harbor Resort $1500-

    $11250

    500 Yes N/A In-house Chairs

    Tables

    Charleston County Masonic Temple $1500 170 No Yes Bring Your Own Chairs

    Tables

    Cooper River Room $500-

    $3500

    125 Yes Yes Bring Your Own Chairs

    Tables

    Francis Marion Hotel $5000-

    $13000*

    300 No N/A In-house Chairs

    Tables

    I’On Meeting House $1500-

    $1750

    125 Yes No Bring Your Own Chairs
    Merchants Hall $1700-

    $3500

    200 No Yes Bring Your Own Chairs

    Tables

    South Carolina Society Hall $1000-

    $5500

    150 No Yes Bring Your Own Chairs

    Tables

    The Historic Rice Mill $1500-

    $5500

    200 Yes N/A In-house Chairs

    Tables

    Wickliffe House

    $2000-

    $3500

    100 Yes   N/A In-house

    Chairs

    Tables

    *Rental Fee is waived if a minimum amount is spent in food and beverage
    **Please note that the capacity is what we recommend and should also include vendors

    Make sure to let the venues know that Reynolds Treasures referred you.  Reynolds Treasures Wedding Services is here for your wedding planning and coordination needs.  Contact us today to learn more.

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    Achieve Your Dream Wedding with a Wedding Planner

    How Wedding Planners Can Help You Achieve Your Dream Wedding

    Planning a wedding can be stressful, even overwhelming at times. After all, this will likely be the largest event you’ve ever hosted in your life, and most of us have little to no experience in the matter. If only there was someone out there… anyone that could help. Oh wait, that’s what wedding planners are for! But aren’t wedding planners only for movie stars? Not quite. In fact, a wedding planner is really quite affordable in the grand scheme of things. If you find yourself ready to elope to escape planning stress, read on and see why a wedding planner is your perfect solution.

    Planners can help make wedding planning stress-free

    Weddings require a lot of research, phone calls, negotiations, and so on. When you have a wedding planner, much of this can be done for you. In many cases, it’s easier for vendors to communicate with a planner. Why? Because many are often reluctant to burden couples with last-minute details as the wedding fast approaches. A planner can work out these issues so you can focus on looking forward to and enjoying your big day.

    Planners can help make your wedding dreams come true

    Once a planner is aware of your wedding dreams, they have one mission: making it come true. That is, after all, what they’re being paid to do. Unlike the average couple who probably doesn’t have a background in wedding planning, most wedding planners take on more than one wedding per day or per weekend. Therefore, they’re able to leverage professional experience and vast pre-established networks to ensure your day goes exactly to your liking. It will take a huge load off your shoulders knowing there is someone out there willing to see your journey through from beginning to end.

    Planners can help keep your budget in check

    One of the main responsibilities of any planner is being able to do the most with whatever budget is given. Given their extensive experience, a planner knows how to make a dollar stretch and when a vendor’s quote is too high. They’ll also be able to recommend which vendors and services align perfectly with your preferences, making sure you get the best for your money. If you have a lot of time until the big day, consider utilizing mobile banking apps that can expedite your savings each month before the wedding. You’ll be able to explore more possibilities and allow your planner more creative freedom with a larger budget.

    Planners can help save your money

    Many planners manage to get a vendor discount. Why? Because planners give vendors repeat business. Vendors will want to make sure their services are meeting or exceeding expectations so that they can make sure they’re contacted again. When multiple vendors are giving your planner a better rate, it can amount to huge savings overall!

    Contact us today so that we can begin planning the wedding of your dreams.

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    A Modern Twist on Wedding Traditions

    A Modern Twist on Wedding Traditions

    In the 1800’s, wedding ceremonies were mainly conducted in churches followed by a small reception at the bride’s parents home.  In the early 1900’s, sleeveless dresses would have been considered inappropriate, but anything goes today.  Every decade wedding traditions tend to evolve and customization is the key for couples today. This is getting harder with todays busy lifestyle. We have listed a few ways to shop for your wedding online.

    The Bling

    Reynolds Treasures Ring

    Ohhh… the ring shopping!  While this is an exciting time for the ladies (I mean you get to go ring shopping, what is there not to like), you should also consider online shopping too!  Cutting out the middle man, you can get fantastic quality at phenomenal prices. Be sure to check out Blue Nile Wedding Ring Options.

     

    Suit and Tux Rentals

    Did you know you don’t even have to leave your home to rent your wedding attire?  Yes, you heard me right.  This is a great way to ensure the bridal party has that great look, even when they live all across the country. Be sure to check out Generation Tux and contact us for your discount code.

     

    Centerpieces and Décor

    Reynolds Treasures Decoration I’ll bet the first place you look to get wedding décor idea’s is Pinterest.  Well, if you haven’t seen the show “Nailed It”, you may want to consider watching!  While many of the decorations look wonderful, implementing them can be a challenge.  In addition, after your wedding, what do you do with your decorations?  Many try to sell them, but that too can be a challenge, not to mention all of the time that went into buying the supplies and making the decorations.  We recommend renting your décor centerpieces or purchasing floral for your big day.  Don’t know what to do with all of the floral after?  Be thoughtful and ask your wedding planner to donate it to a local retirement/nursing home.

     

    Let us help you take care of your wedding for you. Be sure to check out our Charleston Wedding Packages that can be customized to fit all of your needs.

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    Best Groomsmen Gifts

    Best Groomsmen Gifts

    As a wedding planner in Charleston, SC, I am often asked to recommend the best groomsmen gifts. I decided that I cannot make recommendations without trying the product.  Since my husband has had his wallet for years (I am shocked it is still intact), I decided to order him a new wallet.

    Box with WalletI received the wallet within a week of ordering it!  I love the wooden box that it arrived in along with the name engraved on it.  And when you open the box, you can smell the new leather along with the gorgeous wallet.

    The ordering process was easy and the product is of very high quality.  I highly recommend Groovy Groomsmen Gifts for your groomsmen gifts.

     

    Some other awesome options available that my past grooms have recommended:

    Groomsmen Bobblehead Doll

    Stonecold Whiskey Cubes

    Stogie Snipper

    Leonarbo Decapry-Off

    And best of all, their prices are very reasonable.

     

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    5 Do’s and Don’ts for a Charleston Beach Wedding

    5 Do’s and Don’ts of a Charleston Beach Wedding

    Charleston Beach Wedding Dos:

    Do hire a wedding coordinator.

    Not only will the coordinator be available to setup your Charleston Beach Ceremony, he/she will know and understand the tides, lighting, permit requirements, along with all other technicalities that come along with a beach wedding. Not hiring a coordinator will leave your setup crew hot and tired as dragging decorations and setting up in the sand is no easy task.  It’s really a lot of work.

    Do provide transportation for your guests.

    With many beaches, parking is at a minimum or a premium price.  Providing transportation for your guests cuts any worries out and ensures everyone will be there on-time.

    Beach Wedding

    Do prepare for wind.

    Beaches typically have wind!  Take this into account with your hair style, veil, and dress unless you want to recreate the all so known famous Marylin Monroe pose!

    Do hire business professionals.

    Did you know that anyone getting compensated must have a business license to be able to conduct business! So if you find a great photographer at a discounted price, make sure they are licensed to conduct business where your wedding ceremony will take place.  If not, they may be asked to stop conducting business which would leave you without services or getting hit with a hefty fine.

    Do let the guys go informal.

    The beach is just too hot for tuxedos and heavy suites.  Opt for light weight fabrics such as cotton pants or even Bermuda shorts.

    Charleston Beach Wedding Don’ts:

    X Don’t have your beach wedding in the middle of the day in the summer.

    Not only will the sun be beating down on you and your guests, there will be many beach-goers around that may make it into your wedding album or worse, cheering for you like their favorite team just won the Superbowl.

    X Don’t wear heels.

    Heels and sand do not go well together. I recommend wearing flat sole sandals or even no shoes.  Having on heels will make your strut down the aisle look quite funny.

    X Don’t bring glass on the beach.

    Think about it.  Can you have glass at your neighborhood pool?  Same applies to the beach as it wouldn’t be fair if it broke and was left for someone to get cut or worse, an animal to eat it.

    X Don’t use a runner on the beach. Charleston Beach Wedding

    It does not work out well at all!  No matter how even the sand is prior to its placement, sand moves and thus so does the runner.

     

    X Don’t use artificial flower petals

    Artificial (faux) floral is bad for the environment and not allowed on Charleston beaches.  Remember earlier we mentioned wind at the beach, well the flower petals will eventually blow around or be taken out to sea by the tides.  If using flower petals, real petals will have to be utilized.

    Be sure to check out our Beach Package and let us help you plan your dream beach wedding.

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